In the unlikely event the employee is at work when they receive the news, send the employee home immediately and follow the procedures outlined in the "What should a supervisor/manager do if an employee comes to work exhibiting coronavirus symptions" question.
Notify Lauren Welch in HR.
Additionally, try to gather information from the infected employee (you may do this electronically or via phone).
- The particular facts of the exposure to the virus if known.
- The date of onset of symptoms.
- When the employee was last in the workplace.
- What areas of the workplace was the employee in 14 days before symptoms appeared?
- If the employee does not want to discuss these details, explain that you will keep their information confidential, and it is important for you to learn all you can to protect the health of other employees. If the employee cites HIPAA, let them know you will keep their information confidential.
Notify all potentially impacted employees of their potential exposure - meaning all employees who were in close contact with the infected employee (within six feet for 15 minutes or more) during the prior 14 days, and then send those employees home to self-quarantine for a period of at least 14 days from the date of last contact.
Supervisors/managers should also ensure a deep clean of the diagnosed/potentially diagnosed employee’s workspace is conducted.
Please note: Supervisors and managers should not reveal the identity of the infected employee unless the infected employee has provided permission to share his or her name. Like with any illness, the reason for an employee’s absence is confidential and should not be shared with others. Supervisors/managers may ask the employee if they are willing to share COVID-19 medical related information. Depending on the nature of your workplace, you may also want to inform any potentially exposed customers or vendors that a member of the Town may have been exposed, or diagnosed. Again, unless the employee agrees, the Town may not share employee names or medical information.